Thank you for all the extra ideas and insights. I used to use the ‘flag’ in my email box (Outlook) and then I moved to basecamp, then to Hiveminder, then to Wrike, I finally decided on Intervals. I like it alot and it works for me.

And, I still struggle with finding something that’s more project management/collaboration oriented (mainly ’cause I’m too cheap to pay for Basecamp But I use the web Toodledo version on my computers (in sync ’cause it’s a web app), and I use Appigo Todo’s app on my iPhone which is excellent (though Toodledo has an official iPhone app I own as well, and it’s a little less expensive than Todo). I even use the “forward an email to create a task” option a lot. But having it with me EVERYWHERE is huge, both for looking at it and adding to it, and I use Contexts to sort what I need to do from my current location (home, work location 1, work location 2, errands, etc.). My system is “GTD with tweaks that work for me” though I should probably move more toward a more rigid GTD system from where I am. But I’ve stayed with Toodledo for close to two years! For me that’s unheard of for a todo list, and it’s because I 1) use it for everything, and 2) can access it anywhere.

Thanks for the reminder that one-place-for-all is the best!

Oh yeah, I use Jott.com (I pay for 10-20 minutes at a time and it takes months to use them since adding tasks only cost 3-5 seconds usually) to “speak” a task to Toodledo as well, from my iPhone (with their app, though you can use it from any cell phone as well). Transcription is excellent and I just have to “sort/file” the task in Toodledo later…great when people stop me in the hallway and ask me to do something, I can just “Jott” it to my todo list in a few seconds.

No freebies here, I’ve paid for all the pay stuff I mentioned and am not affiliated with the free or paid stuff, just a happy user!